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VRF - Emergency Fund: Grant Categories and Evidence

VRF - Emergency Fund: Grant Categories and Evidence

VRF - Emergency Fund: Grant Categories and Evidence

Securing Accommodation (includes preventing eviction and accessing accommodation)

This category covers the costs of things eg a deposit which would help someone access accommodation if they were homeless or threatened with imminent homelessness. It would also cover rent arrears where someone was at imminent risk of homelessness.

Example Item

Example Evidence (application stage)

Example Evidence (post application)

Access to accommodation – tenancy deposit

Statement from support worker that accommodation is required and why, breakdown of costs and evidence of cost if possible either in the body of the application or as an upload.

Either a copy of the receipt provided by the landlord when the payment has been made, and stating their name, the address of the property and the name of the client. If the landlord is registered with Companies House, the receipt should also include the company number.

OR

a copy of the signed page of the occupancy agreement. The occupancy agreement must be dated after we have paid the grant – a grant cannot be used to reimburse payments that have already been made.

Access to accommodation suitable for self-isolation 

Statement from support worker that accommodation is required and why, breakdown of costs and evidence of cost if possible either in the body of the application or as an upload.

Either a copy of the receipt provided by the landlord when the payment has been made, and stating their name, the address of the property and the name of the client. If the landlord is registered with Companies House, the receipt should also include the company number.

OR

a copy of the signed page of the occupancy agreement. The occupancy agreement must be dated after we have paid the grant – a grant cannot be used to reimburse payments that have already been made.

Moving costs for people moving from temporary to permanent accommodation

Statement from support worker that accommodation is permanent either in the body of the application or as an upload.

A scanned copy of the receipt after the work has been paid for. The receipt must be dated after we have paid the grant – a grant cannot be used to reimburse payments that have already been made.

Rent arrears where there is an imminent threat of eviction

Evidence uploaded to show that notice has been served / court order breached or that the client is not covered by the Protection from Eviction Act 1977 for England and Wales and is at imminent risk of eviction

 

Evidence uploaded to show that notice has been served / court order breached - that client is not protected by any suspension of evictions in Scotland and Northern Ireland.

A written statement from the landlord advising that the amount has been received and that eviction has been prevented. This statement cannot be written by person who made the original application. If a rent statement showing the amount credited is provided, you must also include a statement that the eviction has been prevented.

Hoarding decluttering to prevent eviction

Evidence uploaded to show that notice has been served. Evidence that eviction will be prevented is provided including a deadline.

A scanned copy of the receipt after the work has been paid for. The receipt must be dated after we have paid the grant

 

Post-grant evidence

You must use VRF grant funds in the way you set out in your original application and not for any other purpose. A grant cannot be transferred from one client to another.

Once the funds have been spent, you must provide documentary evidence to the VRF that the funds have been used appropriately. This must be done by uploading it onto your original online application form. Evidence is required for all grants, even if we paid the funds directly in to your organisation’s account.

Instructions on how you can upload evidence to our system are below. Please note that we do not accept evidence via post or email. This evidence must be uploaded within 6 weeks of the award being granted or 8 weeks if the grant was for the repayment of arrears to access social housing. If necessary, you can contact the VRF to discuss a time extension. If suitable evidence is not provided within this time, you and your organisation may be denied access to the VRF and we may request that the grant be paid back to us in full.

How to submit post-grant evidence

  • Click on ‘My Applications’ on the left hand menu.
  • Find the application you are uploading evidence for and click ‘Reporting’.
  • On the next page you will see a table with the evidence scheduled to be uploaded. On this table, click on the three dots at the end of the table under ‘submitted by’. This will bring up a menu where you will need to click on ‘complete form’.
  • You will now be presented with a short form. In the description box just type ‘Evidence’.
  • Click ‘Choose your file’ underneath the box and then select the relevant file and click ‘Open’ Files must be under 2mband the format must be either a .pdf, .doc, .docx or a jpeg
  • Click on ‘Save page’ at the bottom of the screen
  • Select ‘Submit form’ at the top of the page to complete the process.

 

If your client no longer needs the grant, or part of it is unspent you should return it to us using the ‘Return Funds to VRF’ in the application portal on Flexigrant.